Policies for Art Classes

Attendance: We encourage students to be present for their art classes. It is understandable to occasionally miss a session, and instructors will make the effort to quickly catch up a student. The Art Instructors submit schedules months in advance and are unable to extend classes or offer additional time for individual student absenteeism.

Refunds: Keep in mind that our art classes run based on minimum enrollment agreed upon by the art instructor. We encourage you not to cancel for this reason. Certain classes will not permit a refund for various reasons. We do realize emergencies happen and sometimes a cancellation is necessary. We will ask students to transfer their tuition to a different class at a more convenient time. We request a 2-weeks- notice for a refund, less a cancellation fee. Call 304-637-2355.

Health and Wellness: If you or your child is sick, stay home. When students are healthy, they focus on their art projects in class. To avoid passing on a virus, it is best to stay home if you are sick. Stay active and create art!

Weather in Elkins, WV: The Arts Center and our instructors made a commitment to a class schedule months in advance. It is your choice to attend or skip class. If severe or inclement weather is observed, the art instructor will notify their students that class is cancelled and will offer a make-up session at a later time. Do not assume we cancel classes based on weather.

After School Art Policies:
Snow Days (including E-Learning Days)-After School Art does not run if there is a public-school snow day or an E-learning Day.
Early Dismissals-Schools dismiss early for various reasons, but it will not affect our After School Art Program. No bus = Parent Drop-off only.
Sick Students: Please do not send sick students to class. Sick students will be sent home from After School Art. The instructor will call you to pick up your child.
Drop Off Minors: Walk young children to class. The Arts Center is not responsible for children that walk to and from class independently.
Remind App: We send 99% of our notices via the Remind app. Parents MUST be register on the Remind App.

Behavior Policy: The Arts Center expects children to be attentive, and respectful to others. The fun and safety of others will not be jeopardized by disruptive behavior. Disruptive behavior distracts other students in the classroom. If disruptive behavior continues after a teacher speaks with students, then parents, the Executive Director will request a meet with parents.

Photo Release Policy for Randolph County Community Arts Council (The Arts Center) Art Classes

Purpose: The purpose of this Photo Release Policy is to outline how the Arts Center will handle photographs and other visual media involving art students, art instructors and volunteers. This policy ensures that all visual content is used in a manner consistent with the RCCAC’s mission while respecting the rights and privacy of those photographed. This policy applies to all photographs, video recordings, and other visual media created or obtained by RCCAC for promotional, educational, and informational purposes.

General Consent: By participating in RCCAC events or activities, individuals grant permission for their likeness to be used in photographs, video recordings, and other visual media.

Use of Photographs: Internal Use: Photographs may be used internally for organizational records, and grant reports. External Use: Photographs may be used in external communications including but not limited to the RCCAC’s website, social media platforms, newsletters, annual reports, press, and promotional materials.

Privacy and Confidentiality: RCCAC will avoid using personal identifiers (e.g., full names, specific locations) without additional consent. When names are used, it will be done with care and respect.

Opt-Out Procedure: Individuals who do not wish to have their photographs used or who wish to withdraw previously given consent may contact the Executive Director at 304-637-2355.

Attribution and Credit: When using photographs, RCCAC will provide appropriate credit where possible, acknowledging the photographer, artists and students.

By participating in RCCAC events or activities, you acknowledge that you have read and understood this Photo Release Policy and consent to the use of your likeness in accordance with its terms.